Article VI: Meetings

Section 6.1. Meetings of Members

Section 6.1.A. Annual Meeting

There shall be an Annual Meeting of the active members of the Association in November or December of each year. The meeting shall be held at a place in Sacramento County at such time as ordered by the Board. Written notice thereof shall be given to each Active member at least four weeks but not more than 90 days in advance of such meeting.

Section 6.2. Special Meetings

Special meetings of the active members may be called at any time by one- third (1/3) of the members of the Board or by the president. In addition, the president shall call a special meeting promptly after receipt by him/her of a petition therefore signed by at least five percent of the active members. A special meeting shall be held at such place in Sacramento County as the call may designate. Written notice of any such meeting shall be given not less than ten days nor more than 90 days before the date of such meeting; provided, however, that if notice is given by mail and notice is not mailed by first class, registered or certified mail, notice shall be given not less than 20 days before the meeting. Such notice shall specify the business to be transacted. No business shall be transacted at any such special meeting except the business specified in the call.

Section 6.3. Quorum

Five percent of the active members of the Association shall constitute a quorum of any meeting, but a smaller number may adjourn any such meeting to a subsequent time. However, the only matters that may be voted on at any regular meeting actually attended by less than one third of the voting power are matters properly noticed. Matters shall be decided by majority vote.

Section 6.4 Open Meetings

Meetings of the Board are open to the membership of the Association and to the public. With respect to matters of personnel, employment contracts and pending or potential litigation involving the Association, meetings shall be closed to the public and to members of the Association who are not members of the Board. However, by a two-thirds vote of the Board members, the Board may suspend or modify such closure with respect to members of the Association. As to any other matter, within the discretion of the Board, a meeting may be closed to the public, but not to the members of the Association, by a two-thirds vote of the Board members present.

Section 6.5. Waiver of Notice

Notice of a meeting need not be given to any Board member who signed a waiver of notice or a written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting without protesting, prior thereto or at its commencement, the lack of notice to such Board member. All such waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meetings.

Section 6.6. Teleconference Attendance

All Board members are strongly encouraged to attend Board meetings in person. Nevertheless, where the Association’s facilities make it feasible, Board members may attend via teleconference.